How to Improve Efficiency of Your Office Space

Each and every second of your employee’s time is gold. Is your office environment justifying it?

Well, it’s an important office attribute which one should consider to ensure high productivity and better business outcomes. Following are some of the ways to improve the efficiency of your office space:-

·         Meeting Rooms

A lot of time goes wasted inside a meeting room. Instead, use the coffee or the water drinking area as a strategic area for conducting regular meetings. This will not only shorten the meeting time but would also free up the space occupied by the meeting room for increasing the work desk area.

However, only for the cases where top management level meetings are to be conducted or the meetings that require a projector, the meeting room shall be used.

·         Ergonomics

While it is important to use each inch of the office space however it should be kept in mind that the space should be ergonomically organized. Ergonomically planned space, equipment and furniture eventually help in increasing the productivity of the employees and avoid the complaints of muscular skeletal problems like neck pain, back pain, joint pains, carpal tunnel syndrome etc.

·         Light

According to a research study, it was found that the employee productivity increases if the natural light is allowed to seep into the building. It helps in energizing the employees and also lets them have the Vitamin D.

·         Temperature

It is very important to have temperature control ducts inside the office. This helps in maintaining a comfortable temperature inside the office and hence allows the employees to just focus on the work, regardless of the unsuitable temperature prevailing outside the office. This also helps in minimizing the discussion amongst the employees about the outside temperature, hence leading to an increase in the productivity

·         Signage

Use of signage and the floor map helps a new person navigate around easily without disturbing the other employees. In the absence of signage boards and directions, the newcomers may disturb the employees, hence hampering their productivity.

·         Refreshment Area

“All work and no play makes Jack a dull boy” 

One cannot expect the employees to work continuously at a stretch. While on project management sheets it may look good however practically working at a stretch may lead to the deterioration of the cognitive ability of the mind, loss of concentration as well as muscular skeletal health issues. Therefore it is very important to have a refreshment area where the employees can have access to pantry, gym, table tennis, pool table etc. depending upon the budget of the business and the available space in the office.

·         Organize the Space

The mind works the best at a place which is neat and tidy. Make sure to have dustbins and shredders easily accessible for the employees on the floor. This will help in keeping the place clean.

While the above-mentioned suggestions are based on the researches done across various offices present around the world, however, it is important to analyze your current office efficiency and thereby try to implement the shared suggestions that fit in your office work environment and culture.